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01-01-2015
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29-01-2011

John Jossifakis was recently hired by the AFC Asian Cup 2011 Organising Committee to act...
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03-04-2010

John Jossifakis was appointed as Technical Director for the design development phase of ...
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07-12-2009


John Jossifakis was appointed as the Opening and Closing Ceremoni...

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Services / Ceremonies Management

 

The Ceremonies industry is becoming more and more complicated since the shows become more complex by the day. The organizing committees call upon professionals that can manage these large-scale productions, while delivering on time and on budget and keeping in mind all the operational elements behind a production.

We are here to help. Over the past decade I have assembled a great team of seasoned ceremonies professionals in the following areas which include:

- OPENING & CLOSING CEREMONIES
- MEDAL CEREMONIES (VICTORY CEREMONIES)
- TEAM WELCOME CEREMONIES
- TORCH RELAY OPERATIONS & PLANNING

The above Ceremonies sections have very specific requirements which range from Engineering studies all the way to implementation of the event. Bellow you will find some of the Ceremonies services we can offer you organization.

CEREMONIES MANAGEMENT MAIN SERVICES INCLUDE

PLANNING PHASE

  • Creation of overall directorate strategy (Master planning)
  • Identification of departmental structuring
  • Creation of Concept of Operations
  • Creation of the Games Readiness Plan (GRP)
  • Creation of Project Methodology
  • Identification of Staffing requirements
  • Engagement of the Key personnel
  • Establishment of the local team in the host city
  • Creation of the Implementation Program
  • Creation of the initial budget and cost analysis
  • Creation of the initial technical studies (Scoping, Surveys)
  • Creation of the departmental operating procedure
  • Development of the Operations and Logistics Plan
  • Creation of the highlevel organizational structure and reporting lines
DEVELOPMENT PHASE
  • Development of all the international tendering documentation
  • Creation of technical feasibility studies (FIR - Feasibility Impact Report)
  • Creation of environmental studies (EISR - Environmental Impact & Sustainability Report)
  • Development of the Cauldron Study
  • Creation of the initial risk analysis report (Ceremonies RAG Charts, Risk Probability Matrix)
  • Development of department operating policies and procedures (Operating manuals)
  • Creation of local staff training seminars, workshops and simulations (Legacy program)
  • Creation of a Ceremonies communication strategy (Key Messages, Critical communication approach)
  • Development of the Creative costing analysis
  • Venues initial surveys (Main Stadium, Competition Venues, Rehearsal Venues, Support Locations)
  • Finalize all staffing and key personnel
  • Develop all the technical designs (Stadium infrastructure, Capital Works, Overlay works)
  • Create a document control procedure
  • Develop the initial creative direction for all the soft content (Video, Images, Audio, Effects)
IMPLEMENTATION PHASE
  • Start the bump in (move in) of the technical infrastructure
  • Start with the capital works (Stadium refurbishment & upgrading phase)
  • Construction of all the major production elements
  • Proceed with the complete show related technical installation
  • Creation of the soundtrack, audio effects (Recording & Mastering)
  • Creation of approval file for all governmental clearances and permits
  • Creation of protocol book (Seating charts, Flows)
  • Creation of Ceremonies backup plan (Addressing SPF points)
  • Updating the Masterplan (Creation of lowlevel gantt charts)
EVENT PHASE
  • Technical programming & rehearsals
  • Cast & Volunteers segment rehearsals
  • Cast mass rehearsals
  • Rehearsals in the main ceremonies venue
  • Media briefing (Media Kits & Storyboard presentation)
  • Camera blocking and television shot rehearsals
  • Full dress rehearsals
  • Final dress rehearsal
  • Show night
  • Bump out (Move out) procedures commences
  • Legacy items - Creation to permanent installations or exhibition items
  • Creation of post games reporting
  • Official project closure

desing by BSO